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1992-07-21
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MILLROSE CORPORATION
SMALL BUSINESS ACCOUNTING SYSTEM
SBAS GENERAL LEDGER
Copyright (c) 1986 - 1992
Version 1.6+
A SHAREWARE PROGRAM
THIS PROGRAM REQUIRES 384K RAM MEMORY
HELP SCREENS ARE AVAILABLE ON LINE
DISCLAIMER
Millrose has taken due care in the preparation of this
program and the related documentation, including but not
limited to development and testing. Millrose makes no
expressed or implied warranty of any kind in regard to the
programs or the documentation. In no event shall Millrose be
liable for incidental or consequential damages in connection
with or arising from furnishing, performance or use of any of
these programs. Further Millrose reserve the right to revise
the programs and/or the related documentation from time to
time without any obligation ot notify any persons or
organizations of such revisions or changes.
Millrose Corporation
7210 Jordan Ave., B-22
Canoga Park, Calif., 91303
(818) 594-5908
MILLROSE CORPORATION
SBAS GENERAL LEDGER
The SBAS GENERAL LEDGER is a easy to use program. Our
program is designed for the small company that need an easy
to use basic accounting program. We have attempted to make
all of the menus self-explanatory. A basic bookkeeping
knowledge is helpful to use the program. On line help screens
are available for the first time on Version 1.5. Where they
are available you will see 'F2 = HELP' displayed on the
screen.
The program is a double entry system, therefore for each
credit entry or entries there must be an offsetting debit.
The program posts each entry after it is entered so the
balances are always up to date. This allows you to view or
print an Income Statement of Balance Sheet at any time during
the accounting period. Please refer to Appendix A for some
information on basic bookkeeping. In the event you have any
accounting questions you should contact your accountant who
prepares your Income Tax returns.
Do not use the Master disk you purchased except to make a
work copy of the program and files. (See Page 3). Also see
page 11 for some ideas for setting up your SBAS GENERAL
LEDGER books.
The single most important portion of the program is the
setting up the Chart of Accounts. You must exercise a great
amount of care in establishing the Chart of Accounts. The
Chart of Accounts will determine what your financial reports
will look like. The order of the Chart of Accounts
determines the order of the account printing on the financial
reports. Certain accounts in your file will be for report
titles, headings and totals, and skipping to a new page.
The Chart of Accounts is completely user defined. The
Account number may be up to five digits. If you are
presently using a three or four digit account number we
suggest that you simply add zeros at the end of your number
to create a five digit number. A sample Chart of Accounts is
contained in APPENDIX B.
In our sample Chart of Accounts we are using the
following:
ASSETS 10000-29999
LIABILITIES 31000-39999
EQUITY 49900-49999
INCOME 50000-51990
EXPENSES 60000-69995
Refer to Appendix B for our sample Chart of Accounts.
However, you may use any numbers of your choice provided
they are in the sequence of: Assets, Liabilities, Equity,
Income, Expenses.
PAGE -1-
The chart of Accounts requires that you define the
account type, report type, normal balance for each account.
In addition, you must indicate the total level for each
'total' account. The program allows you to have up to four
total levels on your Balance Sheet. This would be three sub
totals and an overall total of your Assets and of your
Liability/Equity. The total level you choose also determines
the column in which the totals will print. On the Income
Statement the print columns are predetermined.
ACCOUNT TYPE
------------
This will requires each account be identified as:
0 Posting Account (accepts detail data)
1 Title Account ( Type 1,2,3,4 do not
2 Total Account ( accept detail data
3 Heading Account (
4 Retained Earnings (Current Year)
Type 1
Title Accounts will identify the main sections of your
financial reports, ie. ASSETS, LIABILITIES, EQUITY, INCOME,
and EXPENSE.
Type 2
Total Accounts will identify when and where you will
print your subtotals and totals on your financial reports.
The program allows for up to four levels of totals on the
Balance Sheet. Refer to a later section which discusses total
levels in more detail.
Type 3
Heading Accounts will identify the subsections of your
financial reports, ie. Cash in Bank, Accounts Receivable,
Fixed Assets, Current Liabilities, etc.
Type 4
Retained Earnings Account. The programs requires that
you identify one(and only one) account as account type 4.
The program, when printing the Balance Sheet will
automatically calculate the Current Year Retained Earnings
and reflect the amount in this account. Your Balance Sheet
will not be correct if you fail to include the Type 4 -
Retained Earnings.
REPORT TYPE
-----------
Each record in your Chart of Accounts must be identified
as either to appear on the Income Statement or the Balance
Sheet. All Income Statement Accounts must be Report Type '1'
and all Balance Sheet Accounts must be Report Type '2'.
PAGE -2-
NORMAL BALANCE
--------------
Code 1. All Assets and
All Asset and all Expense accounts must be identified as
having a normal balance of 1.
Code 2.
All Liability, Equity, and Income accounts must be
identified as having a normal balance of 2.
TOTAL LEVEL
-----------
BALANCE SHEET
The Balance Sheet will have three columns of numeric
information. The first column will print the posting account
amounts, and the level 1 total amount. The second column
will print the level 2 total amount. The third column will
print the level 3 total amounts and the level 4 total
amounts. The use of a level 4 total will cause the program
to print a single line before the total amount, a double line
after the total amount and eject to a new page.
INCOME STATEMENT
This report is primarily pre-defined so far as where on
the report your columns will appear. Total accounts are
required at the end of your income accounts and at the end of
your expense accounts. These should be identified as Total
Level 3. This identification is necessary should you at a
later date decide to upgrade to Version 2.0+.
PAGE -3-
GETTING STARTED
The first and most important item is to make a work copy
of the program disk, then put the original disk in a safe
place. The Original Disk should be used only for making work
copies of the program disk. To make a work copy place
original disk in drive A and a blank formatted disk in drive
b:
Copy gl.exe b:/v (If hard disk copy to the
Copy *.dbf b:/v appropriate directory/sub
Copy *.ntx b:/v
Copy *.mem b:/v
Be sure your config.sys contains the following: files = 20
buffers = 15. Refer to your DOS manual for setting up and/or
modifying your config.sys.
This program is designed to work on a computer with a
floppy drive, or on hard drive. Refer to your DOS manual for
setting up a Hard Disk sub directory.
If you are using a floppy system place your new work disk in
drive A. A> GL {return}.
FOR HARD-DISK SYSTEMS a set-up may be as follows:
Root directory
|--ACTG (sub directory)(do not use root directory)
| Gl.exe
| zzz.mem
| *.dbf files
| * .ntx files
On a hard disk go to your sub directory and type GL {return}
The first screen to appear will be similar to the following:
----------------------------------------------------------
| MILLROSE COMPANY |
| |
| SBAS GENERAL LEDGER Version 1.5 |
| |
| Copyright (c) 1986-1989 Millrose Company |
| |
| All rights reserved |
| |
| A Shareware Program |
| |
-------------------------------------------------------
TRY THE PROGRAM - IF YOU LIKE IT - SEE DETAILS
AT END OF DOCUMENTATION
Press any key to continue...
PAGE -4-
The next screen will be:
Company Name Accounting period ending xx/xx/xx
-------------------------------------------------------------------
Copyright(c) 1986-1989 Millrose Co., All rights reserved.
SBAS GENERAL LEDGER - MAIN MENU
1. GENERAL INFORMATION FILE MAINTENANCE
2. ENTER/PRINT TRANSACTION
3. FINANCIAL REPORTS
4. CHART OF ACCOUNT FILE MAINTENANCE
5. EXIT or SELECT NEW COMPANY
6. UTILITY PROGRAMS
Enter Choice --
-------------------------------------------------------------------
NOTE: The default selection will be to '5' EXIT.
On all other menu screens the default will be
to return to the previous menu.
Your first selection should be '1' GENERAL INFORMATION FILE
MAINTENANCE. This screen asks you for ten (10) pieces of
information. Some of the items are only for your information
and not essential to the operation of the program.
PAGE -5-
1. Company Number
Not significant to this version of the program.
2. First Sales Account:
This is very important as it starts the selection
for the calculation of gross income. We suggest
the account number entered be the Title Account for
your income.
3. Last Sales Account:
The is very important as it determines the
ending account for the calculation of gross
income. The account number entered must be
the last Total account in the income group.
4. Fiscal Year Ends:
For information purposes, but not essential to the
operation of the program
5. Company Name:
Your Company name. After this has been entered it
will be reflected on the top of the screen of the
Main Menu and on all printed reports.
6. 7. 8. Company Address, and Federal ID number. For
information purposes, but not essential to the
operation of the program.
9. Fiscal Month End:
This must be the ending date of the current
accounting period. This date will appear on
the top of all of your printed reports.
NOTE: This is NOT the fiscal year end, but the
end of the Current Accounting period.
10. Footer
This allows for up to fifty (50) characters and
spaces of information. The information will be
printed at the bottom of your Income Statement and
Balance Sheet.
The completion of the above information may be as
important as the proper preparation of your Chart of
Accounts. Items 2 & 3 are absolutely essential in the
preparation of the Income Statement. Items 5 & 9 will be
printed on the top lines of all your reports.
PAGE -6-
SELECTION '2' MAIN MENU
ENTER/PRINT TRANSACTIONS
The selection of '2' will bring you to a sub menu which
will be similar to the following: This is used for both
entering and viewing and/or printing your Cash Receipts, Cash
Disbursement and Journal Entry Journals.
ENTER/PRINT TRANSACTIONS
------------------------
1. ENTER CASH RECEIPTS
2. ENTER CASH DISBURSEMENTS
3. ENTER JOURNAL ENTRIES
4. PRINT TRANSACTIONS
5. RETURN TO PREVIOUS MENU
Enter Choice --
From this menu you select the type of transaction you wish to
record. When you select one of the 'Enter' programs a screen
format will appear. At the top left of your screen it will
identify the type of transaction you are about to enter. On
the top right of the screen will appear the fiscal period to
be used in recording these transaction. (This fiscal period
may be changed by selecting '1' GENERAL INFORMATION FILE
MAINTENANCE from the main menu.)
Near the top right of your screen will appear the open
balance of the journals you are entering. In the event you
did not 'zero' out a prior journal, the open balance will be
displayed. You should have previously prepared an adding
machine total of your receipts and/or disbursements which will
verify the total after all the activity has been entered.
Near the bottom of the screen will appear seven (7) items to
be completed in recording the transaction. In the event you
make an error in entering any item you will have the
opportunity to correct the information after you have
completed entering the seven items. The only exception to
this is your cannot change an account number. In the event
there is an error in the account number, your must delete the
entry (selection 99) and reenter the entire entry. The Cash
Receipts program will allow you to enter only in the CREDIT
field of the format. The DEBIT entries must be entered as
negative amounts.(INCLUDING OFFSET TO CASH). The Cash
Disbursements program will you to enter only in the DEBIT
field of the format. The CREDIT entries (INCLUDING OFFSET TO
CASH) must be entered as a negative amount.
PAGE -7-
This program allows you to have multiple bank accounts,
therefore the program DOES NOT automatically offset the
entries to a Cash Account
Remember this is a double entry system which requires that
the debits and credits total must agree for your books to be
in balance. You should not offset to Cash each entry, but
make on entry for the total after all activity has been
entered.
The Journal Entry program allows you enter both DEBITS &
CREDITS on the screen format. You must exercise care on the
Journal Entry format to be sure you are correctly entering
the DEBIT & CREDIT amounts. If 'REF', 'Date', 'Description'
or Comment fields are left blank they will default to the
previous entry. DO NOT ENTER BOTH A CREDIT & DEBIT AMOUNT ON
A JOURNAL ENTRY. THE PROGRAM WILL NOT FUNCTION PROPERLY IF
YOU ENTER BOTH A DEBIT AND CREDIT AMOUNT ON THE SAME INPUT
SCREEN. If you have properly entered your Journal Entries the
total at the top right of the screen will be ZERO.
SELECTION '3' MAIN MENU
FINANCIAL REPORTS
The selection of Financial Reports will display a sub
menu of the various financial reports. The sub menu will be
similar to the following:
FINANCIAL REPORTS MENU
1. Trial Balance
2. General Ledger - Current Month
3. General Ledger - Year-to-Date
4. Balance Sheet
5. Income Statement
6. End of Accounting Period
7. Fiscal Year End
8. Return to Main Menu
Enter Choice --
TRIAL BALANCE
The Trial Balance may be viewed on the screen or printed
at any time during or at the end of an accounting period.
PAGE -8-
GENERAL LEDGER - CURRENT MONTH
The General Ledger may only be a printed report. This
report should be run after you have entered all of your Cash
Receipts, Cash Disbursements, and Journal Entries for the
current accounting period. Normally you would run the Trial
Balance before this report to be sure all of your accounts
are in balance. This report will start with the closing
balance of the previous month, and detail all of the
transactions of the period. Each detail transaction will be
identified by date, transaction number, and source of the
transaction. The source codes are: Cash Receipts 11, Cash
Disbursements 12, Journal Entries 13. In the event you have
a question on any detail item the transaction number and
source will enable you to quickly locate the original
transaction.
GENERAL LEDGER - YEAR-TO-DATE
This General Ledger - Year-To-Date may only be a printed
report. This report is similar to the Current Month General
Ledger, except each account starts with the beginning of the
fiscal year balance, and details all of the transactions for
the year. The same information is printed on the report as
the Current Month General Ledger.
NOTE: This report may only be run after you have
completed all of your monthly reports and run the "END OF
ACCOUNTING PERIOD" program.
BALANCE SHEET
This report is user defined. Please refer to prior
sections for preparation of the Chart of Accounts and General
File Maintenance Information for the information in
formatting the Balance Sheet to your specifications. The
Balance Sheet may be either previewed on the screen or
printed.
END OF ACCOUNTING PERIOD
This program is run after you have printed and carefully
reviewed all of your monthly reports. This program will
transfer all of the monthly detail information to the year-
to-date History file and erase the same information from the
monthly detail file. In addition the account master file
will be updated to reflect the start of a new accounting
period. If you fail to run this procedure at the end of each
accounting period subsequent Cash Receipts, Cash
Disbursements and Journal Entry Journals will contain all
information to date. Further the current month portion of
your Income Statement will include all information to date.
PAGE -9-
FISCAL YEAR END
This program is run only at the end of your fiscal year
after all of the monthly reports and the Year-to-Date General
Ledger have been completed. Each of the aforementioned
reports should be reviewed carefully for accuracy before this
program is run. This program will erase all of the detail
for the fiscal year and change information in the Account
Master file for the new fiscal year. We recommend that you
DO NOT run the procedure until after your Accountant has
reviewed your financial reports and is satisfied that all of
the information is correct for Income Tax Purposes. See
comments at end of sample chart of account.
SELECTION '4' MAIN MENU
CHART OF ACCOUNT FILE MAINTENANCE
This selection takes you to a sub menu which allows you
to:
1. ADD A NEW ACCOUNT
2. CHANGE/DELETE AN EXISTING ACCOUNT
3. LIST ACCOUNTS.
The ADD and CHANGE selections is used for entering or
changing all posting accounts, title accounts, heading
accounts and total accounts. In the event you discover you
have made an error in entering an account the information may
be corrected or the account deleted by selection 2.
The LIST ACCOUNTS will take you to a sub-menu which
allows you list all accounts, including posting, title,
heading, & total accounts or only the posting accounts. The
listing of posting accounts usually would be made available
to the bookkeeper and the data entry operator for
verification of the posting accounts. The complete list
usually would be for the person who is responsible for
formatting of the financial reports.
---------------------------------
SECTION '5' MAIN MENU
This selection will exit the program.
SELECTION '6' MAIN MENU
UTILITY PROGRAMS
This selection takes you to a sub menu which allows you to
select your monitor color, or to reindex the data files.
It should not be necessary you reindex your data files,
unless you are unable to display a record you know to be in
the data files.
PAGE -10-
We have now added an additional DBF to the program. SAV.
DBF This DBF contains a sample chart of accounts. In the
event you wish to use it for testing or ?: This should be
done on a separate or new work disk.
Use the following DOS commands.
1. Rename Master.dbf Mstr.dbf
2. Rename Sav.dbf Master.dbf
After you have complete the above DOS commands access the
SBAS GENERAL LEDGER Program by typing 'GL' (without quotes)
and press return. When you reach the Main Menu of the
program the first thing you MUST DO is use option 6 - Then
from the sub menu select 'Reindex Data Files'.
MAKE FREQUENT BACK UP COPIES OF YOUR DATA FILES.
You should make frequent back up copies of your data
especially when you spend a large amount of time entering
data. We recommend that in addition, you make a back up copy
at the end of each accounting period during the year.
Sometimes in the course of computer events your index files
become corrupted, and you can not get the proper information
displayed or printed. Should this happen use Option 6, then
from the Sub Menu select 'reindex data files'.
-----------------------------------
SETTING UP YOUR BOOKS WITH SBAS GENERAL LEDGER
To set up your books on SBAS GENERAL LEDGER the initial
entries MUST be made by journal entry. (Selection 2 of the
Main Menu then Selection 3 of the sub menu) DO NOT ATTEMPT TO
ENTER ANY FINANCIAL DATA AS YOU ARE ESTABLISHING YOUR CHART
OF ACCOUNTS. When you use the journal entry method you are
able to prepare reports to be sure your books are in balance
before your proceed with current activity. If you are
starting at the beginning of a fiscal year enter the closing
trial balance of your old books. Run a Journal entry report
and trial balance to be sure you are in balance. The debits
and credits of your trial balance must equal each other. When
you are in balance go to the Financial Reports menu and run
(a.) End of Accounting Period (b.) End of Fiscal Year.
If you are starting mid-year use the journal entry method and
enter all the information as of your last month end close.
Be sure you are in balance, then from the Financial Reports
menu run 'End of Accounting Period'.
PAGE -11-
APPENDIX A
SOME BASIC BOOKKEEPING THOUGHTS
We are not your accountant and we do not pretend to be
experts in the field. Whenever, in doubt you should always
check with your Public Accountant who does your Income Tax
Returns. Income Tax returns is one of the main reasons for
keeping complete and accurate books of record. This program
will provide detail listings of your activity, however in the
event you are audited the IRS may want to see the actual
documents, such as the cancelled check or a receipt. If you
are audited the detail listings provided by this program
should greatly assist the situation.
In the simplest terms bookkeeping is made up of a series of
debit and credit entries. In the broadest sense Debits
usually are: ASSETS and EXPENSES. Credits usually are your
LIABILITIES, EQUITY and INCOME. The total Debits must always
equal the total Credits. If not, your books will not
balance. The Balance Sheet consists of your ASSETS,
LIABILITIES and EQUITY. The Income Statement consists of
your Income and Expenses.
INCOME: Income or revenue is your sales. In your record
keeping it is essential you distinguish between money coming
in which constitutes Income. Money coming in from your
initial investment or loans to the business are not Income
for Tax Purposes. A sale of a Capital Asset must be treated
differently the Income from your product sales. When a
Capital Asset is purchased (equipment, furniture, etc) it is
subject to depreciation. The depreciation expense must be
periodically entered in your books. A separate detailed
record of Capital Assets should be maintained. Your
Accountant can advise you on the best acceptable depreciation
method for your Federal and your State Income Tax returns.
EXPENSES: All expenses recorded on your books must be
'ordinary and necessary' to the operation of the business.
Personal expenses paid by the business are not deductible for
Income Tax purposes. See the above paragraph for additional
information on depreciation.
PROFIT: Income less Expenses will be the profit of your
business. Some non-cash deductions, such as depreciation,
are deductible for Income Tax purposes. Most small business
maintain their books on a Cash Basis, however if your
Accountant has determined it is best for you to be on the
Accrual Basis be sure your Accountant explains all of the
ramifications the both methods of accounting.
APPENDIX A - PAGE 1
APPENDIX B
SAMPLE COMPANY
CHART OF ACCOUNTS
=========================================================================
ACCOUNT DESCRIPTION REP ACC NRN TOT TYPE OF ACCOUNT
TYP TYP BAL LVL
-------------------------------------------------------------------------
10000 ASSETS 2 1 1 0 TITLE
10011 CASH IN BANK 2 3 1 0 HEADING
10100 OPERATING ACCOUNT 2 0 1 0 POSTING
10990 TOTAL CASH IN BANK 2 2 1 2 TOTAL
12000 ACCOUNTS RECEIVABLE 2 3 1 0 HEADING
20400 ADVANCES - STOCKHOLDER 2 0 1 0 POSTING
20460 TRADE RECEIVABLES 2 0 1 0 POSTING
20990 TOTAL RECEIVABLES 2 2 1 2 TOTAL
20999 TOTAL CURRENT ASSETS 2 2 1 3 TOTAL
21001 INVESTMENTS 2 3 1 0 HEADING
21550 STOCKS 2 0 1 0 POSTING
22990 TOTAL INVESTMENTS 2 2 1 2 TOTAL
26499 FIXED ASSETS 2 3 1 0 HEADING
26500 COMPUTER EQUIPMENT 2 0 1 0 POSTING
26550 ACCUM DEPR COMPUTER EQUIP 2 0 1 0 POSTING
26999 TOTAL FIXED ASSETS 2 2 1 2 TOTAL
29998 TOTAL OTHER ASSETS 2 2 1 3 TOTAL
29999 TOTAL ASSETS 2 2 1 4 TOTAL
31000 LIABILITIES & EQUITY 2 1 2 0 TITLE
31001 CURRENT LIABILITIES 2 3 2 0 HEADING
32001 LOANS PAYABLE 2 0 2 0 POSTING
32100 ACCOUNTS PAYABLE 2 0 2 0 POSTING
32450 ADV. PAY - STOCKHOLDER 2 0 2 0 POSTING
33000 TOTAL CURRENT LIABILITIES 2 2 2 2 TOTAL
39999 TOTAL LIABILITIES 2 2 2 3 TOTAL
49909 EQUITY 2 1 2 0 TITLE
49910 CAPITAL STOCK 2 0 2 0 POSTING
49950 RETAINED EARNINGS 2 0 2 0 POSTING
49951 CURRENT YEAR EARNINGS 2 4 2 0 RETAINED EARN.
49980 TOTAL EQUITY 2 2 2 3 TOTAL
49999 TOTAL LIAB. & EQUITY 2 2 2 4 TOTAL
50000 INCOME 1 1 2 0 TITLE
51200 CONSULTING FEES 1 0 2 0 POSTING
51250 SOFTWARE SALES 1 0 2 0 POSTING
51300 CATALOG SALES 1 0 2 0 POSTING
51990 TOTAL INCOME 1 2 2 3 TOTAL
60000 EXPENSES 1 1 1 0 TITLE
60300 ADMIN & ACCOUNTING 1 0 1 0 POSTING
60500 AUTO EXPENSE 1 0 1 0 POSTING
60600 BANK CHARGES 1 0 1 0 POSTING
61500 CASUAL LABOR 1 0 1 0 POSTING
61600 DUES & SUBSCRIPTIONS 1 0 1 0 POSTING
61800 FEES & LICENSES 1 0 1 0 POSTING
61900 INSURANCE 1 0 1 0 POSTING
62600 LEGAL EXPENSE 1 0 1 0 POSTING
APPENDIX B - PAGE 1
=========================================================================
ACCOUNT DESCRIPTION REP ACC NRN TOT TYPE OF ACCOUNT
TYP TYP BAL LVL
-------------------------------------------------------------------------
63000 SUPPLIES & EQUIPMENT 1 0 1 0 POSTING
63100 SUPPLIES COMPUTER 1 0 1 0 POSTING
63250 MISCELLANEOUS EXPENSE 1 0 1 0 POSTING
63800 POSTAGE 1 0 1 0 POSTING
64300 SOFTWARE PURCHASES 1 0 1 0 POSTING
64400 TAXES - STATE FRANCHISE 1 0 1 0 POSTING
64440 TELEPHONE 1 0 1 0 POSTING
65200 TRAVEL 1 0 1 0 POSTING
65500 TYPING SERVICE 1 0 1 0 POSTING
66990 XEROX EXPENSE 1 0 1 0 POSTING
69995 TOTAL EXPENSES 1 2 1 3 TOTAL
Totals of Income and/or Expense must be total level 3.
Please note:
Account 49950 Retained Earnings is a posting
account- Actype 0. This account is used to maintain the balance of
retained earnings prior to the current fiscal year. During the
Fiscal Year End processing you will be asked for an account to
post retained earnings. --- THIS IS THE ACCOUNT.
Account 49951 Curent Year Earnings is a Actype 4 - Retained
Earnings. This account is used by the program to keep track of
your current year earnings and correctly indicate the amount on
you Balance Sheet. IT IS ABSOLUTELY NECESSARY that you have one
Actype 4 Account in your chart of accounts.
RESTRICTIONS
The programs and manual are copyrighted by MILLROSE Any and all
references to MILLROSE or notices of proprietary restrictions may
not be removed from the product.
SBAS GENERAL LEDGER is distributed "as is". All warranties,
either expressed or implied, are disclaimed as to the program,
its quality, performance, or fitness for any particular purpose.
The User bears the entire risk relating to the quality and
performance of the programs.
Version 1.6 and any version numbered lower are Shareware
programs. Shareware authors only receive income when you
register you copy of the program. If you find the program to be
helpful to you we request you send a $25.00 registration fee to
Millrose Corporation.
An up graded version of the program is available for $59.95. The
version is Version 2.0-DH2+, first released March 1989 and
subsequently updated contains all of the features of the
Shareware program. One of the additional features of Ver. 2.0-
DH2+ is it allows you to take sub totals within the Income
section or the Expense section of your Income Statement. Further
you may have Cost of Goods Sold and Gross Profit on Sales. This
feature is not available on any Shareware version. Further, you
are able to keep several sets of accounting records wiith only
one copy of the program.
The Shareware version of the SBAS GENERAL LEDGER requires that
both the progam and data files be on the same floppy disk or in
the same sub directory of your hard disk. Version 2.0-DH2+
allows you have your program on either a hard drive or floppy
drive and your data on either the hard drive or floppy drive A or
floppy drive B.
Please refer to the order blank on the next page.
PROGRAMS DISTRIBUTED BY MILLROSE
Millrose Co distributes several different programs which are
used in various accounting functions. The programs are:
SBAS GENERAL LEDGER
SBAS WRITE UP GENERAL LEDGER
SBAS ORDER ENTRY, INVENTORY, ACCOUNTS RECEIVABLE
SBAS INVOICER
SBAS ACCOUNTS RECEIVABLE
SBAS GENERAL LEDGER, Ver 2.0+ is an after the fact
general ledger system which will provide you with input
screens and output reports for : Cash Receipts, Cash
Disbursements and Journal Entries. Further it provides
various financial statements: Trial Balance, Income
Statement (current period & YTD), Balance Sheet,
General Ledger-Current Period and General Ledger-YTD.
The Journal reports, Trial Balance, Income Statement
and Balance sheet may be either viewed on the screen or
printed. The system allows you to design your own
chart of accounts and design the layout of the Balance
Sheet and Income Statements. The system will handle
the accounting for several different companies.
SBAS WRITE UP GENERAL LEDGER
The Write Up General Ledger is an expansion of the
above system and was designed for the accountant who
must maintain the accounting for several companies. In
addition to the features of the SBAS GENERAL LEDGER
this system provides for a Sales Journal and after-the-
fact entry of Payroll check (on Disbursement Journal).
Various employee earning reports may be printed to
allow easy preparation of the federal/state quarterly
and annual payroll reports.
Allows for cost of goods sold and gross profit on sales.
SBAS ORDER ENTRY, INVENTORY, ACCOUNTS RECEIVABLE
This system is designed for the small business and
allows for the following:
1. Enter Customer Orders
2. Check orders against inventory
3. Adjust price on individual items
4. Print "picking slips"
(showing ship & back orders)
5. Allow you to edit sales orders
(for price and/or quantity)
6. Print Customer invoices
7. Maintain accounts receivable
8. Print Customer statements
9. Print Accounts receivable aging
10. Maintain product inventory
11. Print inventory on hand
12. Print inventory list at cost
13. Print list for taking physical inventory
14. Compare book and physical inventory
15. Update book inventory for physical
Registered version supports over 170 printers.
Shareware version supports Epson FX,RX & Epson compitable
SBAS INVOICER
This is a small program which will allow you to create
your customer invoices. The invoices may contain items
which are subject to sales tax and items which are not
subject to sales tax. The program will automatically
calculate and add to the Invoice the appropriate tax
for taxable items. The information is retained by the
program so that at a future date you may make
additional copies of the Invoice. Invoice numbers are
assigned by the program, however you have the option of
selecting your starting number.
SBAS ACCOUNTS RECIEVABLE
A stand alone accounts receivable program designed for
the small business organization which requires control
of their accounts without using a cumbersome totally
integrated accounting system. Allows for the entry of
Invoices, Credit Memos, Cash Receipts (with or without
discount). Provides Customer statements, Receivable
aging report, cash receipts report, sales report,
customer labels, customer lists. Supports over 60
different printers. Pop-up calculator.
All of the above programs are available from various
shareware distributors and/or bulletin boards. If you
cannot locate the programs MILLROSE will send you the
Shareware version for $5.00 per disk, plus $3.00
shipping/handling regardless of the number of disks
you order.
Registered copies of the programs, which will be the
latest update, may be obtained by completing the form
on the next page. Registered copies will not include
any opening and/or closing solicitation screens.
REGISTRATION/ORDER FORM
DATE _____________
TO: MILLROSE CORPORATION
7210 Jordan Ave., B-22
Canoga Park, Ca., 91303
Please ship the registered version of the following:
____ SBAS GENERAL LEDGER Ver 1.6
(Manual on Disk) 25.00 _________
___ SBAS GENERAL LEDGER,Ver 2.0+ 49.95 ________
(Printed manual)
_____SBAS WRITE UP GENERAL LEDGER 5.+ 64.95 _________
(Printed manual)
_____SBAS ORDER ENTRY, ACCOUNTS REC.
INVENTORY, 69.95 _________
(Printed manual)
Sub total __________
Calif residents (add 8.25% Sales Tax) _________
Shipping/handling (US & Canada) $3.00
Other 6.00 _________
TOTAL (U.S.FUNDS ONLY) __________
(PAYABLE AT US BANK)
____ 5 1/4" DISK _____ 3 1/2" DISK
SHIP TO:
COMPANY ________________________________________
NAME ____________________________________________
ADDRESS__________________________________________
CITY,STATE,ZIP __________________________________
PHONE (incl Area Code) __________________________
I received my Shareware copy from: (Name & address)
_____________________________________________________
BBS0792
